Award Management Resources

My Research Path *New Resource!*

Policies, Procedures & Guidance

General Accounting Procedures (GAP's)

Tools and Resources

Research Admin Training & Guides

Duke@WORK Grants Management Guide

General Ledger (G/L) Account Definitions

Helpful Forms 

Financial Services (Accounting Forms)

RCC (Research Administration Forms)

Related Offices

OVPR - Office of Vice Provost for Research

The OVPR has overall responsibility for facilitating the research enterprise at Duke University. 

ORS - Office of Research Support

  • SPS training & support
  • Proposal review & submission
  • WBSE request review (sponsored projects & non-reportable codes (e.g. 39x))
  • Issuance & modification of external sub agreements
  • Processing & approval of awards/modifications
  • International aspects of projects
  • Non-sponsored agreements (e.g. MOU, NDA)
  • Sponsor communications
  • Prior approval requests (e.g. Re-budgets)

CAMT: Campus Award Management Team

  • Post award management guidance
  • NIH NCE & Carryover assistance, review, approval, and submission to sponsor
  • Project end & closeout guidance
  • Closeout document review and approval
  • MRH Needs Help widget support & issue resolution
  • CAS management & monitoring
  • Management Center Research Administration Reporting
  • Individualized support, training, and implementation of new policies, procedures & technologies related to departmental award management

Foundation Relations

  • Help you define your approach and develop a high-quality, competitive proposal
  • Identify foundations that may be interested in your work
  • Serve as a liaison to foundations
  • Review your letters of intent and proposals
  • Advise you on grant reporting and stewardship
  • Explain the basics of foundation fundraising

    ASA - Accounting Systems Administration

    • Control of the monthly close process
    • Establishing and updating accounting policies and procedures
    • ensuring integrity of the general ledger through various daily/weekly/monthly quality checks
    • maintaining security to control user access to financial information in SAP
    • monitoring petty cash and change funds
    • serving as the functional Help Desk to users of SAP
    • training personnel in the use of SAP and basic accounting skills necessary to properly manage financial information
    • reconciliation of numerous bank and G/L accounts
    • participating in the development/revision/enhancement of new and revised financial accounting system
    • Assigning and maintaining cost objects, G/L accounts, and related attributes in the SAP system

      FS: Financial Services

      • Accounting & Budgets
      • Payroll & Time Reporting
      • Procurement & Accounts Payable

      Office of Education for Research Administration and Finance

      Duke Institutional Animal Care and Use Committee- IACUC

      • Experimental animal protocols, guidance, policies, etc.

      Institutional Review Board- IRB

      • Human subject guidance, policies, protocols, etc.

      Research Compliance and Reporting- RCC

      • Compliance monitoring
      • Policy management

      DOSI -COI

      • Conflict of Interest (COI) management & guidance

      ET&R Travel and Reimbursement

      • Employee travel
      • Corporate card
      • Non-travel reimbursement

      OPAA: Compliance

      • Research & financial compliance determinations and resolutions

      email: Office of Post Award Administration

      OPAA: ECRT Team

      • Sponsored effort mgmt. & support (ECRT/cost-sharing)
      • Effort Certification

             email: SponsoredPrograms-ECRT

      OPAA: Sub Team

      • Sub risk assessment
      • Subrecipient data and invoice

              email: SponsoredPrograms-SubcontractMgmt

      TBS: Treasury Billing Services

      • WBSE setup & maintenance
      • Interim billing on reportable sponsored projects (expedited in SAP)
      • Accts receivable from sponsors

              email: TBS-Billing & TBS-Award Setup

      PAFM: Post Award Financial Management

      • Interim & final invoicing and reporting on reportable projects (non-expedited in SAP)
      • Post award communications with sponsors
      • Residual balance review and transfer

             email: PAFM Liaisons